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Delete Training Sessions

Learn how to remove training session records in Training Manager Web Edition.

Overview​

When session records are no longer needed, you can Delete them. Deleted Session records are moved to a Recycle Bin where they can be Restored by an Administrator if needed.

Data Safety

After the Session record has been deleted, it is available for permanent deletion by users with System Administrator permissions. Deletion from the Recycle Bin is permanent.

When to Delete Sessions​

Appropriate Deletion Scenarios​

  • Duplicate Records: Accidentally created duplicate sessions
  • Planning Sessions: Temporary sessions created for planning purposes
  • Obsolete Data: Old sessions no longer relevant for reporting

Prerequisites​

Before deleting training sessions, ensure you have:

  • Appropriate Permissions: Data Administrator or System Administrator role
  • Business Justification: Valid reason for removing the session
  • Backup Consideration: Understanding that data goes to recycle bin
  • Impact Assessment: Knowledge of how deletion affects related records

Deletion Methods​

Method 1: Delete from Session List​

Step 1: Locate the Session​

  1. Navigate to Sessions List: Go to the main Sessions List page
  2. Use Search Filter: Enter search terms in the Filter Sessions box
  3. Type Search Criteria: Use course title, session number, or trainer name
  4. Review Results: Locate the session to delete in the filtered list

Search Sessions

Search Tips:

  • Use partial names for broader results
  • Sort by date ranges if needed

Step 2: Select and Delete​

  1. Check Session Box: Click the checkbox next to the session to delete
  2. Multiple Selection: Check multiple boxes to delete several sessions at once
  3. Click Delete Button: Use the Delete button in the Sessions List toolbar
  4. Confirm Deletion: Confirm the action when prompted

Delete Session from List

Bulk Deletion

You can select multiple sessions for deletion by checking multiple boxes. This is useful for cleaning up cancelled or duplicate sessions in bulk.

Method 2: Delete from Session Details​

Step 1: Open Session Details​

  1. Click Session Row: Click on the session row to open details
  2. Verify Session: Confirm you have the correct session open
  3. Review Information: Check student assignments and completion status

Step 2: Delete from Details Page​

  1. Click Delete: Click the button to initiate deletion
  2. Confirm Action: Confirm the deletion when prompted

What Happens During Deletion​

Session Record:

  • Moved to recycle bin
  • Removed from active session lists
  • Hidden from normal searches and reports

System Impact:

  • Reports no longer include the deleted session
  • Student transcripts may show gap in training history
  • Requirement compliance calculations updated

Understanding Deletion Impact​

Effects on Students​

Training Transcripts:

  • Completed training records from deleted sessions no longer appear in active transcripts
  • May affect compliance status if session provided required training

Requirement Compliance:

  • Students who completed requirements through deleted sessions show as non-compliant
  • Consider alternative training records or session restoration
  • Document business justification for compliance audits

Effects on Reporting​

Training Reports:

  • Deleted sessions excluded from training reports
  • Historical trend analysis may show gaps
  • Cost reports no longer include deleted session expenses

Compliance Dashboards:

  • Real-time compliance status may change
  • Overdue training lists may expand
  • Management dashboards reflect updated status

Effects on System Data​

Cost Tracking:

  • Session costs removed from budget calculations
  • Financial reports adjusted automatically

Recovery from Accidental Deletion​

Immediate Restore​

If you accidentally delete a session:

  1. Don't Panic: Data is in the recycle bin, not permanently lost
  2. Access Recycle Bin: Navigate to the sessions recycle bin immediately
  3. Locate Session: Find the deleted session in the recycle bin
  4. Restore Session: Use the restore function to recover the session and all related data. Use caution to avoid permanently deleting records.

See Restore Training Sessions for detailed instructions on:

  • Accessing the recycle bin
  • Locating deleted sessions
  • Restoring sessions and related data

Permission Considerations​

Role-Based Deletion Rights​

System Administrator:

  • Can delete any session
  • Can permanently delete from recycle bin
  • Can restore deleted sessions

Data Administrator:

  • Can delete sessions
  • Cannot permanently delete from recycle bin
  • Can restore deleted sessions

Session deletion should be used judiciously and with full understanding of the impact on training records and compliance. When in doubt, consider editing rather than deleting to preserve important historical data.